26 April 2016
There have been a range of security features announced by Google for its Gmail users in enterprise. In 2015, Google had launched the DLP – the Data Loss Prevention functionality for the Google Apps Unlimited users that assists the businessmen to keep their critical data out of their emails. And now there is one bigger update of the service launched in San Francisco.
With this DLP feature, it lets the businesses to have their own rules for which sensitive data should be permitted to let through and land in the corporate firewall via email.
What must be mentioned here is the newest feature in the DLP for Gmail will be able to incorporate optical character recognition for scanning the attachments. This is useful for critical information, for example, driver license numbers, social security numbers, credit card numbers, etc. This may also include some offensive or swear words or that could even be any secret codename for a project.
By the way, DLP could scan attachments earlier too. However, until now it would not have been possible to make out a social security code through an image file. But now, DLP can scan those files too where admins will be able to chalk out the rules for quarantining or totally rejecting the mails as per their settings, which have been pre-determined for the company.
On top of that, Google will soon launch a bunch of newest predefined content detectors. That will make it easier for the admins for scanning emails for info that may contain personal information in several new territories and countries and as per Google, “offer broader coverage of HIPAA data.”
With this new update, Google will ease work, especially for the admins for handling emails on various levels that depend on how many rules have been violated. With this unique feature, a company can determine, something like, if any email having a single card number can be quarantined and any one with twenty-five violations should be rejected straightaway.